In the world of event management, one can amass a legion of robots to tackle the laborious tasks at hand. This isn’t the stuff of science fiction; it’s the remarkable capability of event management software!
The finest event software aids in the streamlining and automation of various crucial functions:
- Registration Processing;
- Payment and Ticketing;
- Marketing and Promotion;
- Project Management;
- Scheduling;
- And Much More!.
A respected figure in the event planning realm, Ariana Stecker, who serves as the Chief Operating Officer at Save the Date®, asserts that the most successful event managers are those who harness the power of technology. For instance, she’s witnessed clients effortlessly raise their event revenues by up to 20% simply by utilizing software tools for online event registration and bidding.
Event management software doesn’t merely toil behind the scenes; it also enhances the event experience for attendees, increasing event attendance and bolstering financial gains for your organization.
Exploring Event Management Software
Event Management Software, in essence, encompasses any software designed to assist event managers in planning, organizing, and executing events. This software can take the form of an all-in-one event management platform or serve as a toolkit to tackle specific elements of your event planning checklist.
The tasks and processes that find solace in event software include, but are not limited to:
- Project Management;
- Event Marketing;
- Creation of Registration Websites;
- Handling Registrations and Payments;
- Dispatching Invitations, Updates, and Communications;
- RSVP Management;
- Guest Information Management (e.g., dietary restrictions);
- Floor Plans and Seating Arrangements;
- Nurturing Relationships with Past, Present, and Potential Guests;
- Vendor Relationship Management;
- Volunteer Coordination
- Schedule Creation;
- Guest Check-In at the Event;
- Organization of Virtual and/or Hybrid Events;
- Provision of Virtual Networking Platforms for Guests;
- Budget Management;
- Generating Financial, Attendee, Fundraising Reports, and More.
The choice of event software hinges on the specific voids you aim to fill. For instance, if you’re orchestrating a conference with multiple stages and program streams, exploring dedicated event scheduling software might prove immensely beneficial.
What to Seek in Event Management Software
With a plethora of event management software options in the market, selecting the right one can be an overwhelming endeavor. As you navigate through the choices, consider whether they:
- Meet Your Particular Requirements: Is your event going to be in-person, hybrid, or virtual? The ideal software should offer features that align with the type of event you intend to host. For a virtual event, you may need a website, virtual platform, video-conferencing capabilities, a mobile app, among others. It’s acceptable to employ a combination of tools if you can’t find a single software that fulfills all your needs;
- Possess Favorable Reviews: Seeking insights from other users can provide valuable guidance. Websites like Capterra or G2 host comprehensive reviews and testimonials from real event managers who’ve put these software options to the test. Pay special attention to reviews from event managers who organize events similar to yours;
- User-Friendly Interface: Event planning is a demanding task as it is, and your software should simplify rather than complicate matters. Look for user-friendly, intuitive, and easy-to-learn event management software. Ideally, it should seamlessly integrate with related tools to enhance your experience; for instance, your event registration tool should seamlessly communicate with your member management software.
A Selection of All-In-One Event Management Software Options
Are you averse to juggling multiple platforms for a single event? Event management software is the solution you’ve been seeking! Here’s a curated list of event software gems that cater to all your event requirements:
1. Wild Apricot
Wild Apricot is a comprehensive solution, not just for events but for all facets of membership organizations. Boasting features such as a website builder with a built-in payment processor, online registration tools, a searchable contact database, and more, it is the go-to choice for over 20,000 organizations. A free 60-day trial ensures you can set up a full website and event calendar swiftly.
Pricing: Plans commence at $60/month.
2. MemberClicks
Designed for small-to-midsize professional associations, trade associations, and chambers of commerce, MemberClicks provides integrated membership management software solutions. It aims to save time, cut costs, increase membership, and enhance revenue through intuitive association management systems, learning management software, event management solutions, and more.
Pricing: Available upon request.
3. Whova
Whova delivers an award-winning event management system, featuring the Whova event app, event marketing solutions, name badge generation, attendee check-in, and program management tools.
Pricing: Available upon request.
4. A2Z Events: Elevating Event Excellence
A2Z Events is a game-changer, particularly for large organizations, seeking to deliver extraordinary event experiences. This versatile platform offers a multitude of features, including precise floor plan management, seamless online sales, an exhibitor portal, and robust reporting tools. Event planners can rest assured that every detail is meticulously handled, ensuring the success of their events from the planning stages to flawless execution. A2Z Events empowers organizations to orchestrate events that leave a lasting impression, both on participants and stakeholders.
Pricing: Tailored to your requirements, available upon request.
5. Amilia: Unleashing Event Potential
Amilia emerges as a complete event management software, designed to unlock the full potential of your events. This comprehensive solution seamlessly integrates online event registration, powerful reporting, CRM capabilities, fundraising tools, and efficient billing processes. Event organizers can harness the versatility of Amilia to streamline event operations and enhance participant experiences. With pricing plans starting at just $99 per month, it’s an accessible solution for organizations of various sizes.
6. Stova: Redefining Event Management
Stova is a robust online event management platform that redefines event planning, marketing, and execution. Even the most intricate events become manageable with Stova’s seamless registration process. What sets Stova apart is its integration capabilities with renowned services like SalesForce.com, Cliqbook, and Pathable, ensuring a well-rounded event experience. With Stova’s adaptable pricing structure, organizers can tailor their investment to meet their specific needs and maximize the potential of their events. Pricing details are available upon request, allowing organizations to explore the possibilities Stova brings to the world of event management.
7. Bizzabo: Elevating Event Experiences
Bizzabo emerges as a comprehensive and versatile all-in-one event management platform, revolutionizing the way organizers approach their events. With Bizzabo, event organizers can craft captivating event websites, seamlessly sell tickets, foster vibrant communities, and elevate overall event experiences. The platform empowers organizers to create immersive and engaging events that leave a lasting impact on attendees and participants. By seamlessly integrating various aspects of event management, Bizzabo streamlines the entire process, from inception to execution.
Pricing: Tailored to your unique needs, available upon request.
8. Cvent: Streamlining Event Management
Cvent is the epitome of flexibility and ease in the realm of online event management software. This powerful platform takes the reins of numerous management tasks, from data analytics to event marketing and registration, allowing organizers to reclaim valuable time and resources. By automating these essential functions, Cvent not only increases efficiency but also enhances event attendance and engagement. Organizers can track attendee interactions in real-time, enabling them to make informed decisions at every stage of the event process. With pricing details available upon request, Cvent offers a solution that adapts to your specific needs, ensuring a seamless and successful event experience.
9. Event Leaf
Event Leaf offers event creation, online registrations, an emailing platform, and more, with options like printable event badges.
Pricing: Free limited plan; paid plans start at $1/attendee.
10. Eventbrite for Nonprofits
Eventbrite for Nonprofits streamlines online event registration and offers promotional tools to reach a broader audience. It also includes a free event registration app for convenient event management.
Pricing: Plans start at 2% + $0.79 per ticket.
11. Eventzilla
Eventzilla’s event management platform encompasses a complete event registration and ticketing system for various event types, with features like barcode ticket scanning and mobile ticketing.
Pricing: Plans start at $1.50 per ticket.
12. MyEvent
MyEvent simplifies event website creation with pre-designed templates, allowing users to set up their event websites within minutes. It also offers features like photo albums, countdown timers, and social media integration.
Pricing: Available upon request.
13. OpenConf
OpenConf is a widely used abstract submission and review management system, praised for its support and available in both downloadable and cloud-based versions.
Pricing: Plans start at $250 per year.
14. Paperless Transactions
Paperless Transactions’ event management platform enables custom event page creation and mass text alerts for event promotion and management.
Pricing: Plans start at $75/month with a $500 setup cost.
15. Planning Pod
Planning Pod is an all-in-one online event management platform that centralizes event information and offers a suite of mobile-responsive tools for managing various event aspects.
Pricing: Available upon request.
16. ConfTool
VSIS ConfTool and ConfTool Pro are web-based event management systems tailored for organizing academic conferences, workshops, congresses, and seminars efficiently.
Pricing: VSIS ConfTool is free; pricing for ConfTool Pro is available upon request.
In the realm of event management software, the options are aplenty, offering diverse solutions to cater to the unique needs of event organizers. Selecting the right tool can make the difference between a smoothly executed event and a chaotic affair. Explore these options to find the perfect fit for your event management needs.
In the world of event scheduling and organization, there exist seven remarkable tools to assist in the seamless orchestration of events. These tools provide event planners with the means to visualize and streamline their event planning process. Below, we delve into these invaluable tools:
1. OPS by AllSeated
For those embarking on their event planning journey or seeking a visual aid to bring their ideas to life, OPS by AllSeated stands as an indispensable ally. This free event planner software empowers event professionals to effortlessly craft floor plans, manage guest lists, cater to meal preferences, organize event timelines, and envision their layouts in breathtaking 3D. Through OPS, event professionals can efficiently collaborate with vendors and clients, facilitating real-time updates and task delegation. This collaborative effort translates into a substantial time-saving boon for every event.
Pricing: Free
2. Evite
Evite simplifies the process of creating and sending online invitations for a multitude of events. With just a few steps, users can craft personalized invitations from a vast selection of templates. Evite’s event software offers a plethora of features, including polls, gift options, photo sharing, RSVP tracking, and guest comments.
Pricing: Free limited account; premium invitations start at $14.99 per event or $249.99/year.
3. ScheduleOnce by OnceHub
ScheduleOnce, an online event scheduling software, facilitates the coordination of meetings by allowing attendees to compare real-time availability and swiftly identify optimal meeting times. Notably, it integrates seamlessly with Google Calendar, preventing double bookings.
Pricing: Free limited plan; paid plans start at $10 per user per month.
4. Smartwaiver
Streamlining the process of online waiver signing is made effortless with Smartwaiver and its highly adaptable platform. Guests can conveniently sign electronically or type their signature, with the Auto Photo Capture feature capturing participants as they sign. The platform also supports the inclusion of instructional or safety videos within waivers and offers configurations for adults, minors, or guardians.
Pricing: Plans start at $15/month.
5. Setster
Setster empowers users to embed a scheduling widget on their websites, displaying available time slots and services. Website visitors can seamlessly request appointment times, with Setster facilitating confirmation emails for both parties. This event scheduling software integrates seamlessly with iCal, Google Calendar, and Outlook.
Pricing: Plans start at $16/month with an annual subscription.
6. Slack
The ubiquitously popular messaging application, Slack, proves indispensable for effective communication within event planning teams. Users can create channels tailored to different groups or topics, host one-on-one video calls, and engage in individual messaging. This versatility makes it an ideal platform for coordinating efforts among event planning staff, volunteers, and vendors.
Pricing: Free limited plan; premium plans start at $7.25 per user per month.
7. Trello
Trello, a straightforward project management tool, doubles as efficient event planner software. Users can create cards for individual tasks, supplement them with relevant notes, assign them to team members, establish deadlines, and place the cards in corresponding columns for seamless tracking and organization.
Pricing: Free limited plan; paid plans start at $5 per user per month.
In the realm of event planning, these seven tools serve as the scaffolding upon which successful events are built. Their diverse functionalities cater to the myriad aspects of event management, ensuring that planners can navigate the intricate maze of tasks with precision and ease.
AppInstitute: Crafting Apps with Ease
For those seeking the convenience of a mobile app to streamline event management, AppInstitute stands as a versatile all-in-one app builder. With this tool at their disposal, event organizers can effortlessly fashion an app tailored to their upcoming gathering. AppInstitute boasts a comprehensive feature set, including event calendars, directional guidance, push notifications, online payment capabilities, and seamless social media integration. Beyond event-related functions, this software can be harnessed to construct a diverse array of apps to suit an organization’s specific needs.
Pricing: Plans commence at $67/month when billed annually.
EventMobi: Empowering Event Interactions
EventMobi emerges as a powerful ally in the quest for interactive event experiences. It empowers users to create event registration apps and attendee-specific apps with utmost ease. The Content Manager puts control firmly in the hands of event organizers, allowing for real-time customization and updates. The feature set includes in-app sponsorship opportunities, personalized attendee profiles, tools for virtual attendee engagement, in-app chat functionality, unlimited user capacity, and comprehensive analytics.
Pricing: Available upon request.
BuildFire: Code-Free App Building
BuildFire presents a user-friendly app-building solution tailored for conferences and events. Event information dissemination, notifications, feedback collection, and attendee engagement are seamlessly facilitated through this platform. The standout feature is the absence of coding requirements, making it accessible to a wide audience.
Pricing: Plans start at $100 per month when billed annually.
3 Event Promotion & Social Media Tools: Spreading the Word
Once an event is in the pipeline, it’s time to unleash the promotional wave. Here are three exceptional event promotion and social media tools to amplify the buzz around your forthcoming gathering:
1. Hootsuite: Mastering Social Media Scheduling
Hootsuite steps in as a proficient ally for scheduling and managing event promotions across various social media platforms. Its seamless integration with major social profiles, including Twitter, Facebook, Google+, YouTube, Instagram, WordPress, and LinkedIn, simplifies the promotional process. Users can monitor their social accounts and stay informed about ongoing conversations.
Pricing: Free limited plan; paid plans starting at $99/month. Nonprofits enjoy a 75% discount.
2. LiveTweetApp: Elevating Event Interaction
LiveTweetApp is tailor-made for events and conferences, designed to enhance social interactions. It enables the curation, moderation, and elegant display of tweets on a prominent screen, fostering engagement during events. Notably, it provides event sponsors with increased visibility. Features encompass full control over the display of the Twitter Wall, television broadcasting, and mobile optimization.
Pricing: $40 per day.
3. MeetEdgar: Social Media Automation for Event Promotion
MeetEdgar emerges as a valuable tool for organizations with a roster of upcoming events seeking to maintain a consistent promotional presence. Its social media automation streamlines the process, ensuring that event promotions continue to circulate without the need for manual scheduling. It offers plans to cater to diverse needs.
Pricing: Plans start at $24.91/month.
In the dynamic world of event management and promotion, these tools prove indispensable, transforming the landscape of event planning, promotion, and engagement. Whether crafting event-specific apps, managing social media campaigns, or fostering real-time interaction, these solutions empower event organizers to navigate the multifaceted facets of their roles with efficiency and finesse.
In the realm of event management, seven exceptional tools have been curated to simplify and enhance the crucial aspect of event registration.
Event Registration Software Tools
1. 123formbuilder: Streamlined Registration Creation
123formbuilder emerges as a user-friendly tool for crafting and customizing registration forms with utmost ease. The range of options encompasses contact fields, feedback fields, quizzes, and polls, all designed to expedite form creation. Users have the flexibility to start from scratch or utilize pre-existing form templates, with no coding skills required.
Pricing: Free limited plan; paid plans commence at $19.99/month.
2. Formsite: Creating Secure and Dynamic Forms
Formsite empowers users to design secure and dynamic web forms, order forms, and post-event surveys directly from their browsers. This event planner software offers comprehensive support throughout the entire form creation process.
Pricing: Free limited plan; paid plans begin at $21 per month when billed annually.
3. OneCause: Centralized Registration and Check-In
Ideal for organizations aiming to centralize their registration and check-in processes, OneCause’s event management platform assumes the role of meticulous event planning assistant. It seamlessly handles various event details, including ticket sales and donation collection, while efficiently recording guest information during check-in.
Pricing: Available upon request.
4. Meetup: Empowering Event Creation
Meetup reigns as the premier online event creation platform, boasting nearly 500,000 meetups initiated each month. Event organizers can effortlessly browse meetups across diverse locations and categories or create their own gatherings. While offering simplicity, Meetup may not encompass the advanced features found in other options.
Pricing: Varies based on group size.
5. TicketStripe: Crafting Vibrant Event Pages
TicketStripe dazzles with its capability to create vibrant and accessible event pages suitable for any device. These Search Engine Optimized pages enhance event visibility on search engines. Moreover, the software facilitates guest registration and check-in, providing valuable real-time demographic and sales tracking data through comprehensive reports.
Pricing: Service fee of $0.50 + 1.50% per ticket.
6. Regpack: Efficient Online Registration
Regpack’s online event registration software streamlines applicant registration, integrating seamless online payments with an intuitive user management platform. Notable features include A/B testing for forms and fields, insightful reporting, robust security measures, data backups, and integrated payment processing.
Pricing: Plans initiate at $125/month per admin + 2.1% payment processing fee.
7. WhenNow: Customization and Convenience
WhenNow presents a versatile event software solution, facilitating event customization, promotion, and ticketing management. Event organizers can seamlessly promote and share their events while efficiently managing ticketing and registration, all from the convenience of their mobile devices. Additional features include social sharing, attendee check-in, and comprehensive analytics. This online event registration software proves ideal for budget-conscious nonprofits.
Pricing: 2.99% + $0.50 per ticket.
5 Event Ticketing Software Tools: Simplifying Ticketing and Guest Management
To simplify the ticketing process and ensure efficient guest management, here are five Event Ticketing Software Tools:
1. Accelevents: Seamless Online Ticketing
Accelevents offers a user-friendly event software that streamlines online ticketing setup. It allows event organizers to customize event pages, sell tickets and sponsorships, and collect attendee information. Additional features include mobile bidding, donation pages, and text-to-give software.
Pricing: $5000 per event or $125 per month.
2. Brown Paper Tickets: Comprehensive Event Management
Brown Paper Tickets extends beyond ticket creation, offering a wide range of services. These include customizable seating charts, mobile ticket barcoding, donation tracking, and fully personalized event pages.
Pricing: $0.99 + 5.0% per ticket.
3. Give Lively: Free Event Ticketing
Give Lively presents a cost-effective and user-friendly event ticketing platform. Event organizers can create unlimited pages with custom ticketing and sponsorship tiers for multiple events. Attendees enjoy hassle-free ticket purchases and event navigation without leaving the event page. This solution seamlessly integrates into Give Lively’s broader fundraising platform.
Pricing: Free for nonprofits.
4. TicketBud: Rapid Event Website Creation
TicketBud empowers event organizers to swiftly create fully functional event websites ready for ticket sales in mere minutes. The platform supports seamless integration of photos, descriptions, social media, and email platforms to boost ticket sales.
Pricing: 2% + $0.99 per ticket plus a 2.9% credit card processing fee.
5. Yapsody: Customizable Ticketing Store
Yapsody’s event software facilitates the creation of an online ticketing store with comprehensive customization options. Users can meticulously plan seating arrangements with various categories, including General Admission and Reserved Seating. The software also enhances social media integration for seamless event promotion.
Pricing: $0.59 + 1.75% per ticket.
Selecting the Right Event Management Software
The comprehensive list of event management software tools presented here equips event organizers with an array of options to streamline and execute their in-person or virtual events. Consider adopting an all-in-one solution, even if all its features are not immediately necessary. This forward-thinking approach will serve organizations well as they grow, accommodating larger and more elaborate events. Integration simplifies administrative tasks, allowing organizers to focus on community building and engagement.
Conclusion: A Symphony of Tools for Event Success
In the intricate world of event management, where every detail matters, the selection of the right software tools can make all the difference. The curated list of Event Registration Software Tools and Event Ticketing Software Tools offers a symphony of solutions to simplify and elevate event planning, registration, and ticketing processes.
From crafting user-friendly registration forms to customizing vibrant event pages, and from seamless online ticketing to engaging attendee interactions, these software tools empower event organizers to navigate the complexities of their roles with efficiency and finesse.
The key takeaway is clear: as organizations and communities grow, investing in an all-in-one solution is a forward-looking strategy. Integration of these comprehensive features not only streamlines event logistics but also enables organizers to focus on the core mission of building and engaging their communities.
With the right ensemble of tools at their disposal, event organizers can orchestrate memorable and successful events, whether in person or virtual, leaving a lasting impact on attendees and ensuring the seamless flow of their events from start to finish.