In the digital era, online engagement is a pivotal aspect of organizational operations. According to a Wild Apricot report from 2020, a significant 81% of organizations utilize Facebook for member recruitment, while Instagram and Twitter follow with 40% and 38% respectively. This trend in digital interaction is equally crucial in the realm of event management.
Mobile event applications serve as a valuable asset, facilitating engagement among attendees, both virtually and in-person, and easing the workload for event staff. Common queries about event schedules and locations are efficiently addressed through these applications, enhancing the overall event experience.
Why Opt for a Mobile Event Application?
A 2022 report by Marketing General highlights that 63% of individuals join member organizations primarily for professional networking. Events and conferences, therefore, emerge as vital tools for associations in attracting and sustaining membership.
Mobile event applications streamline the networking process, enabling attendees to connect pre-event, during the event, and post-event. Features such as messaging, participant matching, and detailed speaker profiles enrich the event experience.
Additional advantages of event apps include:
- Pre-event and ongoing attendee engagement;
- Real-time updates on event changes;
- Accessibility of venue maps to navigate conferences effortlessly;
- Facilitation of live questions to speakers during sessions;
- Efficient post-event follow-ups.
Identifying the Optimal Mobile Event Application
Wild Apricot stands out as a top-tier mobile event app for associations and member organizations. Its comprehensive platform simplifies event planning and execution while offering easy in-app registration for attendees.
Beyond the aforementioned benefits, Wild Apricot also provides:
- Intuitive event management capabilities, including adding, editing, duplicating, and deleting events;
- Automatic synchronization with member databases, eliminating manual data entry;
- QR code-based attendee check-ins;
- On-the-spot registration editing and additions;
- In-app payment processing for activities like registration fee collection;
- Access to the organization’s event calendar and detailed event information.
A Detailed Overview of 14 Other Leading Event and Conference Applications
Not every application is suitable for every event or organization. To aid in your decision-making, we have compiled an extensive review of 14 other leading mobile event apps, each offering unique features for organizers.
- MemberClicks
- Best for: Comprehensive event app solution;
- Price: Complimentary;
- Key Features: Customizable branding, integration with association management software, pre-event planning tools, sponsor ad space.
- Whova
- Best for: Large-scale events and conferences;
- Price: Free for attendees; organizers should request a quote;
- Key Features: Award-winning all-in-one event management, attendee engagement, time-saving logistics tools.
- Grupio
- Best for: Tailored app solutions;
- Price: Starting at $1,000 for Grupio Express;
- Key Features: Industry-specific apps, session details, speaker bios, live updates.
- Eventmobi
- Best for: Event gamification;
- Price: Quote upon request;
- Key Features: Interactive activities, live chat, Q&A, polls, video libraries
- OneCause
- Best for: Fundraising and non-profit events;
- Price: Quote upon request;
- Key Features: Comprehensive fundraising campaign management, budget-friendly plans.
- Airmeet
- Best for: Global attendee connectivity;
- Price: Free version available, plus packages for larger events;
- Key Features: Worldwide event accessibility, interactive features, speaker access, analytics.
- Swapcard
- Best for: AI-driven event experiences;
- Price: Free version available, plus packages for larger events;
- Key Features: AI-powered networking, ROI tracking, audience engagement, video options.
- Guidebook
- Best for: User-friendly interface;
- Price: Plans start at $6 per device per year;
- Key Features: Code-free app creation, attendee and speaker management, ticketing, event. calendar
- BigMarker
- Best for: Webinar-focused events;
- Price: Quote upon request;
- Key Features: Immersive webinar technology, custom branding, in-session engagement.
- Brella
- Best for: Sponsor empowerment;
- Price: Quote upon request;
- Key Features: AI-powered matchmaking, sponsor networking, digital marketplace.
- Yapp
- Best for: Budget-conscious organizers;
- Price: Packages from $399/year;
- Key Features: Unlimited pages and notifications, social feeds, polls, design customizations.
- Hopin
- Best for: High-quality streaming;
- Price: Free for small events; larger events require a quote;
- Key Features: Virtual venue creation, customizable registration, in-suite studio features.
- Vevox
- Best for: Interactive polling and Q&A;
- Price: Free for small events;
- Key Features: Live engagement tools, analytics monitoring.
- Cvent Attendee Hub (formerly CrowdCompass)
- Best for: Lead generation;
- Price: Quote upon request;
- Key Features: Networking tools, interactive maps, custom games, exhibitor engagement.
Strategies for Selecting Your Association’s Mobile Event Application
While each association has unique requirements for a mobile event application, some universal steps can guide you in making an informed choice.
- Assess Your Needs: Evaluate upcoming events and desired features;
- Budget and Timeline Planning: Set realistic financial and time boundaries;
- Feature Comparison: Conduct a thorough comparison of potential apps;
- Request Demos: Engage with vendors for live demonstrations;
- Team Review: Collaboratively discuss options with decision-makers;
- Detailed Vendor Discussions: Finalize your top choice with the vendor;
- Implementation: Set up and fine-tune your chosen app.
Additional Tips for Successful Mobile Event App Implementation
- Early Implementation and Testing: Ensure ample time for setup and troubleshooting;
- Effective Marketing Plan: Educate attendees on app features and usage;
- Integration with Existing Tools: Maximize efficiency through app integrations;
- Dedicated Support on Event Day: Be prepared for any technical challenges.
Embarking on Your Mobile Event App Journey
Equipped with the knowledge of the benefits and selection process of mobile event apps, you are now ready to explore options for your association. Wild Apricot offers a versatile mobile event app solution, simplifying member engagement and event planning. Discover more and start your free trial today.
Comparative Table: Top Mobile Event Apps at a Glance
| App Name | Best For | Price Model | Key Features |
|---|---|---|---|
| Wild Apricot | All-in-one event management | Free/Paid | Event planning, registration, attendee check-in, payments |
| MemberClicks | Comprehensive event solution | Free | Custom branding, AMS integration, sponsor ads |
| Whova | Large events and conferences | Free for attendees/Paid for organizers | Event management, attendee engagement, logistics tools |
| Grupio | Customized solutions | Starts at $1,000 | Tailored apps for various event types |
| Eventmobi | Gamification | Quote upon request | Interactive elements, live chat, Q&A |
| OneCause | Fundraising/non-profit events | Quote upon request | Fundraising tools, budget-friendly plans |
| Airmeet | Global connectivity | Free version available | Live chat, virtual lobby, networking |
| Swapcard | AI-driven experiences | Free version available | AI matchmaking, ROI tracking, audience engagement |
| Guidebook | User-friendly interface | Starts at $6/device/year | Code-free app creation, attendee/speaker management |
| BigMarker | Webinars | Quote upon request | Immersive webinar platform, custom branding |
| Brella | Sponsor empowerment | Quote upon request | AI matchmaking, sponsor networking, digital marketplace |
| Yapp | Budget-conscious organizers | Packages from $399/year | Unlimited pages, notifications, social feeds |
| Hopin | High-quality streaming | Free for small events | Virtual venue creation, customizable registration |
| Vevox | Interactive polling/Q&A | Free for small events | Polling, surveys, quizzes |
| Cvent Attendee Hub | Lead generation | Quote upon request | Networking tools, interactive maps, exhibitor engagement |
Innovative Fundraising Event Ideas for Associations and Nonprofits
When it comes to raising funds for your association or nonprofit, creativity is key. Beyond traditional methods, numerous innovative ideas can captivate your audience and encourage generous contributions. Here are some unique fundraising event ideas to consider:
- Virtual Reality Experience: Host a virtual reality (VR) event where attendees can immerse themselves in unique environments. Partner with VR companies or local arcades to create themed experiences related to your cause;
- Cultural Cuisine Night: Organize an evening where local chefs prepare dishes from around the world. Ticket sales and a portion of food sales can go toward your fundraising efforts;
- Online Talent Show: Leverage digital platforms to host a talent show where participants can showcase their skills from the comfort of their homes. Viewers can vote for their favorites by donating to your cause;
- Eco-Friendly Workshops: Conduct workshops on sustainable living, such as DIY upcycling, urban gardening, or zero-waste cooking. Charge an entry fee and provide attendees with useful skills and knowledge;
- Art and Wine Evening: Combine a painting class with wine tasting. Collaborate with local artists and wineries for a relaxing and creative evening, with proceeds going to your organization;
- Fitness Challenges: Host a series of fitness challenges like yoga marathons, dance-a-thons, or virtual races. Participants can seek sponsorships or donations based on their performance or participation;
- Silent Disco Party: Organize a silent disco where attendees dance to music played on wireless headphones. This unique concept can attract a diverse crowd and create a memorable experience;
- Book Club for a Cause: Start a book club focusing on themes related to your mission. Members can contribute a monthly fee, and you can organize author talks or discussion nights as part of the club activities;
- Pet Parade and Contest: Host a pet parade where owners can show off their furry friends in creative costumes. Include contests for various categories and charge a registration fee;
- Interactive Cooking Class: Collaborate with local chefs to offer a live, interactive cooking class. Attendees can learn new recipes and cooking techniques, with ticket sales contributing to their fundraising goals.
These ideas not only help in raising funds but also build community, increase awareness about your cause, and offer memorable experiences to participants. Remember to promote these events effectively using social media, email newsletters, and your mobile event app to reach a wider audience and boost engagement.
Conclusion
After a thorough exploration of various mobile event applications, it’s clear that the right choice depends on the specific needs and goals of your association. Each app offers unique features and benefits, making it crucial to consider your event type, audience, and desired functionalities. Whether you prioritize networking capabilities, interactive elements, or seamless integration with existing tools, there’s an app tailored to enhance your event experience. Remember to involve your team in the decision-making process and take advantage of demos to ensure a well-informed choice. Embracing a mobile event app can significantly elevate your event’s success, providing a more engaging and organized experience for attendees and staff alike.